ADDING Google Sync to
the Advantage Xi Menu
Advantage Xi can sync with
Google using the GoogleSync.exe module. Use
the instructions below to setup the options you need and do the sync
process. The advantage of using Google
sync is that many smart phones have the ability to sync with Google wirelessly. The Advantage Xi CONTACTS and CALENDAR items
can sync to allow you to keep up with your data easier.
For additional information
on how to setup your phone to sync with Google use the following link: http://www.google.com/mobile/sync
STEP 1 –
Adding Google Sync to your Main Menu:
The
first thing you need to do is add the Google Sync icon to your menu. You can add this icon to any of the
navigation menu groups that you prefer.
In this example we will use the mouse to Right-Click on the Main Menu
group heading > Menu Setup > Add Menu Item…
This
will display the Mark-It Advantage Xi
Add Icon window. Scroll down to Google Sync and select it with your
mouse then press the Add Selected Item
button to add Google Sync to the Main Menu group. Once this has been added then click the Close button.
You
should now see the Google Sync Menu item in the Main Menu group (or which ever
group you added it to)
Click on the new menu item to run the Google Sync module.
STEP 2 –
Initial Database Setup:
If
you are updating from an earlier version of Advantage Xi your database will not
have the required Google Sync database tables which should be merged into the
main database. (It is possible to run
the Google sync without merging it into the primary database but that is not
recommended.) When you first run the
Google Sync and you do not have the required Google Sync tables in your
database, you will see a message like this….
This
screen will popup EACH time you run Google Sync until it has the required
database changes. Press the [OK] button
to close this message and use the following steps to add the changes
needed.
Merging the required Google Sync files
into your database:
NOTE:
This process should only be performed ONCE for your database.
If
you are setup to Sync to a MASTER database, you will need to perform these
changes while connected to the Master database and then SYNC each of the other
computers to get the required changes to these computers. If you are on a REMOTE computer (away from
your master) you should exit the system and do this at a later time when you
are connected to the master or at a different computer. Trying to merge the changes into 2 different
databases and then sync will not work and may cause problems down the road.
Click
on the Options Tab to display the [Merge Link Index] button. You will notice that the (*) Stand-Alone radio button is selected instead of the ( ) Integrated option which indicates that
the database changes have not been included in your main database.
Press
the [Merge Link Index] button to
perform the changes needed to the database.
Once it is done, it will ask you to exit the Google Sync and Sync if
required. EXIT the Google Sync
module.
·
If you only use
Advantage Xi on one computer and do not sync then simply exit the Google Sync
module and then come back in.
·
If you have a
Master database, exit the Google Sync module then press the SYNC NOW button to
sync the changes your local database.
STEP 3 –
Returning to the Google Sync Module:
NOTE:
When you return to the Google Sync screen after the setup process you SHOULD
NOT get the message about merging the database.
You can also check the Utilities tab to make sure that the (*)
Integrated option is selected instead of the Stand-Alone option. If you do get the merge message or it still
shows the stand-alone option selected, the system did not merge the needed
changes into your database or you did not sync after the process. If you did not sync to your Master, then
exit the Google Sync and sync to your Master and try again. If you still have an issue, visit our Help
Desk for further instructions: www.AdvantageXi.com/HelpMe
NOW FOLLOW THE LINK TO BEGIN THE SYNC
PROCESS
http://www.AdvantageXi.com/Training/GoogleSync/GoogleSync.htm